Notion template — Event planner

Event Planner — your all‑in‑one hub to plan, coordinate, and capture every event

Plan events from idea to execution in a structured Notion workspace: collect inspiration, build timelines, manage guests, coordinate vendors and purchases, keep every document in one place, and store photos afterward. A starter guide, video tutorial, and ready‑made views help you onboard quickly, then refine your system as you go.

What you get:

• Starter guide with Help Center links, a video tutorial, Canva cover templates, and setup tips.
• Dashboard sections: Upcoming events, This week’s meetings, Tasks due this week + overdue, To buy/rent, Notification center.
• Core databases and pages:
  ✨ Inspiration hub with a centralized gallery to capture ideas and link them to events
  🎉 Events database with an event template to plan each event in depth
  🗓️ Meetings database to track appointments tied to specific events
  ✅ Tasks database to manage everything to do, with due dates, priority, assignees, and event links
  🤝 Vendors database with a vendor comparison template, linked to events
  🛒 Shopping list database for purchases and rentals, linked to events and vendors
  📄 Contracts & documents database to store files and track what needs to be completed or signed
  📍 Venue page with curated views to shortlist venue inspiration and venue vendors, then connect final choices to events
  👥 Guests database with RSVP tracking, seating (group/table/row/seat), plus “coming with” links, food preferences, and more
  🎀 Decorations page with inspiration + a database to track selected items
  🍽️ Menu page with inspiration, menu vendors, and menu selections per event
  ✉️ Stationery page with inspiration, stationery vendors, and a stationery items database to track what to print and deliver
  🎶 Music database to save playlists and link them to one or more events
  🎳 Activities page with inspiration + an activities-to-organize database
  📸 Photos library to archive memories and automatically link photos to event dates
• A synced navigation panel for one‑click access to every section across the template
• Quick Actions buttons for faster capture and planning workflows
• Fully automated Notifications center that consolidates key counts (upcoming events, tasks, meetings, shopping, documents, guests, stationery)

Why it’s helpful:

• One source of truth. Events, guests, tasks, meetings, purchases, and documents are connected, so nothing lives in random pages.
• Less mental load. A dashboard and notification center surface what matters now: what’s upcoming, overdue, and still unconfirmed.
• Faster planning decisions. Inspiration, vendors, and shortlists are organized by event so you can compare options quickly.
• Cleaner execution. Dedicated databases for tasks, shopping, and contracts keep logistics clear and trackable.
• Built for real life. Works for birthdays, graduations, and any event type, with templates and views you can reuse and customize.

What’s needed:

• A free Notion account (or paid if you want one)
• A device of your choice
• To know how the Notion app works, or learn the basic functions.

Rules & Notes:

• This is a digital product. You won’t receive any physical product with this purchase.
• You can use this template with the app Notion on mobile, tablet, or desktop. These types of templates always work best on a computer, though.
• It is not useable on another app.
• You can’t share this template or resell it. It is for personal use only.
• This template is in English.

Steps to follow to use it:

1. Complete the purchase.
2. You will receive a PDF with the template and instructions to duplicate it.
3. Duplicate the template instantly into your Notion workspace.

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